Easy Trucking Software: How to Pick a TMS That’s Genuinely Easy to Use

Alex Papadopulos

Trucking software promises to simplify your daily operations with easy-to-use dispatch, back-office, and driver tools. However, many platforms that claim simplicity end up being too complicated and overwhelming—especially for users with limited tech experience.

If a trucking management software (TMS) isn’t intuitive, your teams may spend more time entering information than they would creating and assigning loads in a spreadsheet. The result? They may want to revert to manual systems, leading to wasted time and a poor return on your software investment.

For a tool to really benefit your company, it must make things easier for everyone.

To achieve this, it should have:

A simple, user-friendly interface that dispatchers love: Trucking software should be built around dispatch. Your drivers and back-office teams can only benefit if dispatch works smoothly. Choose a system that’s intuitive and effortless for dispatchers to get loads on the road.
Driver communication features that match your drivers’ preferences: Drivers don’t want to be forced into downloading apps or remembering logins to receive dispatch info or upload tickets. The best software for trucking companies connects drivers to back-office teams without unnecessary steps, ensuring digital documents are instantly available to your office.
An integrated system that cuts repetitive data entry: Most TMS software for trucking companies requires users to enter the same load details multiple times. A valuable tool should minimize data entry, not duplicate it. Once load details are in the system, they should be accessible to everyone—from invoicing to driver settlements.

In this guide, we explore 7 easy trucking software options to help you find the best fit for your needs. We’ll start with Toro TMS, designed specifically to help dry and liquid bulk haulers reduce data entry and save time on trucking management.

Want to save hours each day on dispatch and back-office tasks? Book a demo to see how Toro TMS can benefit your business.

1. Toro TMS: Easy trucking software built for bulk haulers

Toro TMS homepage: The TMS for bulk haulers

Trucking management software should simplify your drivers’ ability to hit the road with clear instructions, while also keeping your back office on top of invoicing and driver pay.

But many TMS tools—particularly legacy software—aren't built with ease of use in mind. For instance, they may lack load templates to capture essential details, forcing you to re-enter load information repeatedly, even for repeat loads.

We built Toro TMS to be genuinely easy to use—especially for dry and liquid bulk haulers. Its features simplify load management and reduce manual trucking processes.

Toro TMS offers:

Load-building tools that let you enter data once and make it available to everyone downstream.
An intuitive, easy-to-use dispatch interface—perfect for non-technical users—to quickly get loads out to drivers.
A system for drivers to digitally submit scale tickets and other documentation—without the need for an app.
Invoicing and driver settlement features that cut data entry, saving you 70% of time on back-office tasks.

Below, we break down each of these features in detail. But if you want to see how it works for yourself, book a demo with us.

Simplify load creation and cut repeat data entry with premade templates

At Toro, we view the load as the cornerstone of your trucking business—connecting all operations. Whether at dispatch or in the back office, load details impact everything: from assigning tasks to calculating driver pay and generating invoices.

Without software designed around loads, you’re forced to repeatedly enter the same data—such as commodity type, weight, or customer—at each step. This results in wasted time, higher error rates, and frustration across your team. It becomes even more challenging when managing multiple loads per driver each day.

That’s why Toro TMS is built around your loads. Create a load once with all the relevant data, and that information is automatically available to everyone who needs it. No more re-entering load details, saving time and reducing errors. Your back office can seamlessly use this data for tasks like driver settlements or filing IFTA declarations.

What’s more, Toro TMS provides reusable load templates built specifically for bulk haulers, helping dispatchers reduce the time they spend building new loads.

You can easily save repeat or recurring orders as templates with details such as:

Customer information, like names, contacts, and addresses.
Commodity type and weight, like tons of gravel or sand.
Route info, including pickup and delivery locations.
Billing details, like reference numbers or rates.
Any extra notes or specifics tied to the load.

For repeat orders, you don’t need to re-enter any data. Simply select the template and dispatch it to an available driver.

Once a load is built and dispatched, you can easily edit any details in real-time. These changes are automatically reflected in driver pay, invoicing, and other places where that data is used. For example, if you update the customer email address in your template, invoices will automatically be sent to the new email.

Assign loads to drivers effortlessly with real-time visibility of their availability

For your business to truly benefit from a TMS, dispatchers need to embrace the tool. We’ve seen many trucking companies invest in software only for dispatchers to keep planning loads in a spreadsheet—because it’s easier.

That’s why we built Toro’s dispatch screen to be intuitive and easy to use from day one. Even someone with no prior software experience can sit down, quickly grasp the layout, and understand how to build and assign loads, view driver availability, and track drivers on the road.

In Toro’s dashboard, you can:

Effortlessly drag-and-drop loads to assign them to drivers. See live orders from your templates on the left and a real-time driver availability calendar on the right. Assign a load by dragging it to an open slot—no back-and-forth messaging needed.
Integrate real-time driver info with their personal profiles. Access each driver’s profile—HR info, pay rates, past loads, and personal calendar—with a single click, all updated instantly in the dispatch view. This simplifies driver settlements for your back-office teams.
Get visibility over your fleet within the dispatch screen. Simply switch to the “Trucks” tab to track vehicle service history and maintenance needs, all in one clean interface.
Simplify back-office work with data that automatically syncs from dispatch. Assign a load to a driver, and their pay information attaches automatically. Back-office teams get pre-filled data for settlements and invoices—no need to enter miles, weights, or hours.

Our goal with this dashboard view is to make dispatching and load management as easy as possible, saving companies time that would otherwise be spent on frustrating manual processes.

For example, Peter Trucking—a trucking business with 90 vehicles based in Athens, Wisconsin—saves hours every day at dispatch thanks to Toro TMS.

"Dispatching all at once at the end of the day just pulled out two hours out of my afternoon work. I used to do each one by one and message each driver individually,” says owner Tom Peter.

“Plus, not having to double-enter load information and being able to invoice out all of our loads with a single click of a button feels too easy."

Enable drivers to receive load details & upload documents through their phones

Many trucking software solutions push drivers to use mobile apps or log into online portals to receive instructions and upload documents. But after speaking with hundreds of trucking companies, we’ve found that most drivers don't actually like using them.

Instead, drivers prefer handling everything through text messages—no need to remember login information or download new apps.

With Toro TMS, drivers and dispatchers can stay connected via text. When a dispatcher assigns a load, Toro automatically generates a text to the driver with all necessary details—pickup location, load type, delivery address, and more.

All dispatchers need to do is click “Dispatch”:

Toro’s text message system simplifies trucking ticket management. Every text includes a link where drivers can upload a photo of their scale ticket or bill of lading (BOL). Drivers just take a picture, and the documentation is immediately accessible for back-office teams to process invoices or calculate driver pay faster.

Toro automatically extracts key details—ticket reference numbers, weights, and more—eliminating manual data entry. Need to find a ticket later? Just search by reference number.

For consistency, Toro converts ticket weights to your preferred metric. If the BOL lists pounds but you bill in tons or 100 weight, Toro automatically makes the conversion.

Acme Resources is another trucking company that’s already saving time by using Toro.

Previously, they were managing dispatch schedules on spreadsheets and texting drivers load-by-load details. In this system, billing teams would then have to wait for drivers to submit proof of delivery documents in person before they could send invoices. This would cause unnecessary delays and was impacting cash flow.

After switching to Toro TMS, Acme Resources noticed immediate improvements and considerable time saved on repetitive tasks. As Dan, Acme’s owner, says: “It seemed really easy from the start, and it’s a nice way to keep track of everything visually on the dispatch screen and reduce potential billing errors.”

Save up to 70% of time on back-office tasks

By automatically providing everyone with the information they need, Toro TMS cuts the time your back-office teams spend on data entry by as much as 70%. In many cases, to process invoices, driver pay, or IFTA filings with Toro, you don’t need to do any repeat data entry.

Toro makes life easier for back-office teams thanks to:

Instant driver pay calculations. Toro automates settlements using each driver’s pay preferences (per mile, load, or hour). Pay details attach to every load at dispatch, while fuel costs, route distances, ELD data, and load hours auto-fill to calculate net earnings. No retyping, no manual number crunching.
Effortless IFTA declarations. Toro tracks miles per state via ELD integration, generating fuel tax reports with minimal effort—no more manually calculating miles per state.
Fast, easy invoicing. With driver-uploaded tickets, all billing info (mileage, BOLs, rates) is set. Simply hit “Create Invoice” to generate one. You can also send invoices in bulk, no retyping needed.
Seamless QuickBooks sync. Once pay and invoices are finalized, Toro syncs everything to QuickBooks to balance and close your accounts—no manual exports or retyping needed. Every charge type is automatically mapped to the correct QuickBooks items and ledger accounts.

Unlock real-time trucking insights and grow your business

Trucking companies often struggle to get a clear view of their business performance because their data is trapped in disconnected systems—like spreadsheets, paper tickets, or complicated software.

As a result, you lack insight into profitability and business inefficiencies, or you may focus on the wrong metrics while missing the issues that are truly holding you back. This leads to missed growth opportunities.

Toro TMS provides real-time, industry-specific insights tailored for bulk hauling. From a single dashboard, you can track key metrics like revenue, expenses, and profitability—broken down by load or customer in a way that makes sense for your operation.

Our reporting features allow you to:

Break down your profitability by key metrics. Analyze revenue and costs per truck, driver, customer, or load to easily identify your most profitable channels.
Track empty miles for better efficiency. Quickly assess how many miles trucks are driving empty with automated ELD integrations, giving you insights to optimize route efficiency.
Get custom insights on the metrics that matter. Build reports on trends like commodity shifts or seasonal hauls, providing the specific data you need to plan ahead.

Plus, each truck’s profile tracks service history and upcoming maintenance, with alerts to ensure compliance and minimize downtime. You’ll eliminate guesswork and streamline maintenance scheduling, keeping your trucks on the road.

Sign up for a demo to see how easy Toro TMS is to use

Toro TMS is the perfect software for businesses handling a high volume of loads weekly. Beyond trucking features that simplify your processes, we make setup and usage a breeze:

We’ll come to your office in-person for onboarding. Video tutorials or online instructions can be confusing or lack depth. Instead, our team will come to your office and walk you through everything you need to know to start using Toro.
We guarantee fast responses to all customer support requests. We respond to all customer support requests within 30 minutes, 9am–9pm ET, so you’re never left waiting.

Ready to streamline your bulk hauling operation and save time without the hassle of complicated software? Schedule a demo today to see how Toro TMS can help.

2. AscendTMS

AscendTMS is a cloud-based transportation management system designed to simplify operations for carriers, brokers, and shippers of all sizes. However, it’s most frequently used by very small trucking companies.

The platform has a simple dispatch screen for fleet management that functions similarly to a spreadsheet.

While AscendTMS doesn’t offer much customization, it does provide several easy trucking features, including:

An intuitive dashboard with drag-and-drop load management.
Cloud-based access from anywhere, with no installation required.
A free starter plan with basic features.
Integrated accounting and document management.
EDI and API integrations with load boards and partners.
Mobile-friendly visuals for on-the-go management.

New Ascend TMS users can get started with a 30-day free trial before upgrading to one of its three premium pricing tiers:

Basic: $49/user/month
Premium: $99/user/month
Pro: $149/user/month

3. Truckbase

Truckbase is a modern TMS designed specifically for small and mid-sized trucking companies. It focuses on simplifying dispatching, invoicing, and compliance—without the complexity of traditional systems.

Notable Truckbase features include:

A clean, easy-to-navigate interface.
Quick setup with minimal training required.
Automated invoicing and document capture.
Simplified dispatching with digital load boards.
A driver app for streamlined communication and paperwork.
ELD and telematics integrations for compliance tracking.

Pricing for Truckbase starts at $290 per month when billed annually, with a volume-based pricing model.

4. Turvo

Turvo is a collaborative TMS designed to streamline supply chain management by connecting shippers, brokers, and carriers on a single, easy-to-use platform.

The software is primarily used by freight brokerages, 3PLs, and hybrid logistics operations.

Top Turvo features include:

A unified platform for all supply chain stakeholders.
A modern, social media-like interface for seamless collaboration.
Real-time visibility and shipment tracking.
Simplified document management and sharing.
Integrated analytics and reporting dashboards.

Turvo TMS offers pricing plans starting at $5,000 per month.

5. TruckLogics

TruckLogics is a management tool designed for owner-operators and small fleets, combining dispatching, accounting, and compliance in one practical, easy-to-use solution.

Key TruckLogics features include:

An intuitive dashboard built for small fleets and owner-operators.
Easy dispatch management and load scheduling.
Simplified IFTA reporting and tax tracking.
Driver settlements and payroll features.
Maintenance and compliance tracking.

TruckLogics offers a free 7-day trial and customizable pricing based on fleet size. There are five monthly plans available:

Owner Operator: $39.95/month for 1–2 trucks
Small Fleet: $79.95/month for 3–7 trucks
Mid-Sized Fleet: $199.96/month for 8–14 trucks
Large Fleet: $249.95/month for 15–24 trucks
Enterprise: Custom pricing for 25+ trucks

6. Axon Software

Axon Software is a real-time, integrated trucking management system for carriers of all sizes, combining dispatching, accounting, and fleet management in one package.

Key Axon Software features include:

An integrated system that links dispatch, pay, and billing for seamless data flow.
Real-time updates on load and driver status changes as they happen.
Automatic driver pay calculations.
Advanced custom reporting.

Pricing for Axon Software isn’t publicly available. To receive a customized quote, schedule a free demo with their team.

7. Revenova

Revenova is a customizable TMS built for shippers, brokers, and carriers. It combines customer relationship management (CRM) and transportation workflows in one platform.

The platform's Salesforce integration allows you to access everything from loads to customer data right from your CRM, reducing the software's learning curve as well as the number of tools you need to use daily.

Key Revenova features include:

Pricing, load tracking, and carrier management functionality.
LaneIQ integration for customer and carrier quote generation.
International shipment support with multiple languages and currencies.
Real-time tracking and communication with carriers.

Revenova pricing starts at $2,500 per month.

Toro TMS: The best easy trucking software for bulk haulers

In this guide, we’ve covered 7 easy trucking software tools that can streamline the way you run your business.

For bulk haulers managing a large volume of loads weekly, Toro TMS is the perfect fit. It helps you:

Save hours daily by eliminating repetitive data entry across your company, from planning to invoicing.
Boost driver efficiency with text-based communication and easy document uploads.
Simplify dispatching for non-technical users with drag-and-drop load assignments, reusable load templates, and a real-time view of driver availability.

Curious to see how Toro TMS can help you grow your trucking business? Book a demo with us today.